How BuildPro Cut Documentation Time by 80%

BuildPro Construction, a mid-sized general contractor based in Austin, Texas, was struggling with their documentation workflow. Site supervisors were spending 4-5 hours daily on paperwork, cutting into their billable time and delaying project updates to clients.

The Challenge

With 15 active construction sites and a team of 30 field professionals, BuildPro needed a solution that could:

• Capture site conditions quickly and accurately
• Generate professional reports without manual formatting
• Work reliably even with spotty cellular coverage
• Integrate photos, videos, and notes seamlessly

The Solution

BuildPro adopted reporOne in March 2024, starting with a pilot program on 3 sites. The camera and video-first interface and AI-powered report generation immediately resonated with field teams who were tired of juggling multiple apps and manual documentation.

"reporOne changed everything. My team went from dreading end-of-day paperwork to completing reports in minutes while still on-site. Our clients love the detailed photo documentation."

The Results

After 6 months of using reporOne across all sites, BuildPro saw remarkable improvements:

• 80% reduction in documentation time (from 4.5 hours to 50 minutes per day per supervisor)
• 100% adoption rate among field staff within the first month
• 3x faster client report delivery
• $45,000 saved annually in administrative time

Key Takeaways

BuildPro's success demonstrates that modern field documentation tools can deliver immediate ROI while improving team satisfaction and client relationships. The combination of mobile-first design, offline capability, and AI assistance made adoption effortless.